Executive Assistant

About us:

LUP of Love is a non-profit organization raising awareness for lupus by sharing love with the world. We believe that knowledge and awareness can help shift general misconceptions about lupus. By creating a trusted loving environment where people can explore and connect. We are breaking down barriers while empowering individuals to live full lives with the disease. Unlike other organizations, we are grounded by love. We don’t just raise awareness; we take action! We know there is a lot more work to be done, and we’re remaining focused on initiatives that enact real change within our organization, the lupus community, and the world at large.

Our Commitment to Diversity, Equity & Inclusion:

LUP of Love Corporation is an equal opportunity organization committed to fostering, cultivating, and preserving a culture of diversity and inclusion in which all members of staff, volunteers, sponsors and donors are valued. We are grounded by love and unapologetically empower our team to make an impact in our business, community, and world. We do not discriminate on the basis of race, color, religion, gender expression, age, national origin, disability, marital status, sex, sexual orientation, or military status. Summary: The Executive Assistant is a pivotal member of LUP of Love, providing high-level administrative, operational, and strategic support to the Founder & Executive Director and the Vice President. This role ensures smooth day-to-day operations, fosters organizational excellence, and strengthens internal communication. The ideal candidate is highly organized, proactive, detail-oriented, and deeply committed to our mission of supporting individuals living with lupus through wellness, awareness, community, and love. This person serves as a trusted partner protecting time, managing priorities, and ensuring leaders can focus on moving the mission forward.

Essential Duties & Responsibilities

• Provide comprehensive administrative support to the Founder/Executive Director and Vice President, including scheduling, calendar coordination, and meeting preparation.
• Serve as the primary point of contact for internal and external communications on behalf of leadership, responding with professionalism, clarity, and compassion.
• Manage email inboxes, prioritize messages, prepare correspondence, and ensure timely follow-up on tasks and requests.
• Coordinate and organize meetings, retreats, travel arrangements, and special events.
• Prepare documents, reports, presentations, and briefing materials for leadership.
• Assist with planning and execution of organizational initiatives, fundraising efforts, campaigns, and community events.
• Track deadlines, deliverables, and organizational priorities to ensure smooth workflow across departments.
• Maintain confidential information with the highest level of discretion and integrity.
• Help develop and maintain efficient systems for operations, recordkeeping, and internal communications.
• Support donor relations, stakeholder communication, and board engagement activities when needed.
• Collaborate closely with leadership to identify areas for improvement and streamline processes.
• Represent the LUP of Love brand with professionalism, warmth, and alignment with our core values. Knowledge, Skills & Abilities
• Strong understanding of LUP of Love’s mission, programs, and organizational culture.
• Excellent verbal and written communication skills, including the ability to convey sensitivity and professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting needs.
• Ability to anticipate the needs of leadership, take initiative, and problem solve proactively.
• Strong judgment, discretion, and emotional intelligence when handling confidential or sensitive information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and project management tools
• Skill in creating clear documents, presentations, reports, and standard operating procedures.
• Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.
• Warm, welcoming, service-oriented approach when interacting with community members, partners, and stakeholders.
  Qualifications
• 2–4 years of administrative, executive assistant, or operations experience (nonprofit
  experience is a plus but not required).
• Experience coordinating calendars, managing scheduling, and supporting senior leaders.
• Demonstrated ability to manage competing priorities with grace and efficiency.
• Strong technical proficiency, including document creation, digital tools, and organizational
  systems.
• Experience preparing presentations, reports, or written communication for leadership-level
  review.
• Proven ability to maintain confidentiality and handle sensitive information with integrity.
• Strong interpersonal skills and a high level of professionalism.
• Passion for wellness, community care, and supporting a mission-driven organization.
• Commitment to diversity, equity, inclusion, and representing LUP of Love with love,
  integrity, and excellence.